City of Waubay
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December 4, 2013

The Waubay City Council met December 4, 2013 at City Hall at 6:30pm. Mayor Jens presided with Councilmembers Berger, Grebel, Koepp, Moen, Rumpza in attendance. Others attending: Dwayne and Dorothy Eidet, Erika Welch, Bob Wagers, Curtis Neilan.

Motion to approve minutes from November 4, 2013 was made by Berger, second by Koepp, motion carried.

Library reported 316 visitors, will be closed on Christmas and New Year’s Day. Motion to approve report was made by Grebel, second by Rumpza, motion carried.

Maintenance department reported equipment ready for snow removal, no estimates for roof repair received. Motion to approve report was made by Moen, second by Grebel, motion carried.

Notices & Communications

       SDML – Annual Report Workshop, January 8 in Aberdeen; Motion to approve Finance Officer attending was made by Koepp, second by Grebel, motion carried.

       NECOG – Newsletter
       Reporter & Farmer – Glacial Lakes Guide Ad; Motion to approve half page ad for $345.00 was made by Berger, second by Grebel, motion carried.

Motion to approve payment of the following bills totaling $$28,346.22 was made by Koepp, second by Berger, all voting aye, motion carried.

 

USDA-RD                                          library loan                                          362.00

USDA-RD                                         phase 1 loan                                       2765.00

USDA-RD                                         phase 2 loan                                        2281.00

IRS                                                    tax deposit                                          2517.04

SD Retirement System                     retirement                                            835.20

Brenda Jens                                     cleaning service                                   50.00

Waubay Fire Dept.                           monthly budget                                   791.67

Welch’s Grocery                               supplies                                               83.53

Alan Neilan                                       tree removal                                        1500.00

SDARWS                                          smoke test                                           125.00

SD One Call                                      locate notices                                      15.54

CNA Surety                                       bond renewal                                      525.00

Barrs/Conroy Electric Inc.                 wiring                                                  268.01

Biersbach Lumber Inc.                      lumber                                                 109.20

Ringgenberg Electric Inc.                  replace pole                                         4030.62

Office Peeps, Inc.                              supplies                                               59.93

SDML Workers’ Comp. Fund            renewal                                                2643.00

Verizon Wireless                               cell phones                                          120.52

ITC                                                     phone bill                                            187.39

Otter Tail Power Co.                          electricity                                            2557.79

HR One Stop                                      fuel, supplies                                       1378.85

Lake Region Sanitation                      garbage service                                    300.00

Waubay Clipper                                  publishing                                            127.42

Banner Associates                              building inspection                              1399.00

Dept. of Revenue                                samples                                                392.00

Pies Fire Equipment                            maintenance                                        82.50

Waubay Library Board                         library purchases                                 125.99

Hawkins, Inc.                                       chemicals                                            1422.91

Sturdevant’s Auto Parts                      filters                                                    90.58

Northside Implement                          chain                                                    124.72

Colonial Research Chem.Corp.         chemicals                                             473.56

Nilson Machine & Welding                 repair                                                   300.00

Kevin’s Service Inc.                            work on sewer line                              301.25

Net payroll for November totaled $8618.13; Library $1439.14, Financial Admin. $2676.36, Utilities Dept. $4201.35, Seasonal $301.28.

HMGP: November expenses totaled $39,939.65.

Lift Station Improvement Project – Hydro-Klean has installed 700 feet of liner on East Lakeshore Drive, had to stop due to cold temps. Motion to approve quote for spare pump for lift station 5 in amount of $10,362.00 pending funding agency approval was made by Koepp, second by Grebel, all voting aye, motion carried. Motion to approve pay request 3 from Quam Construction in amount of $48,044.56 pending funding agency approval was made by Berger, second by Rumpza, all voting aye, motion carried. Motion to approve payment to NECOG for administrative services in the amount of $4000.00 pending funding agency approval was made by Rumpza, second by Grebel, all voting aye, motion carried. Motion to approve payment to Banner Associates for engineering in the amount of $7998.94 pending funding agency approval was made by Grebel, second by Moen, all voting aye, motion carried. An agreement from Otter Tail Power Co. was reviewed. Motion to approve agreement and pay remaining deposit of $5931.00 was made by Grebel, second by Moen, all voting aye, motion carried.

Motion to renew operating agreement with HR One Stop for three years was made by Grebel, second by Rumpza, motion carried. Motion to approve yearly agreement with  Fire Department was made by Grebel, second by Berger, motion carried. Motion to approve renewing City Park lease with Waubay School for one year was made by Moen, second by Koepp, motion carried.

HMGP – Motion by Grebel to approve automatic supplement to budget from grant funds in the amount of $47,126.25, second by Rumpza, motion carried. Discussion was held on using lots on south side of Yellowstone Trail for grazing due to area being too wet for equipment. City will need to pass resolution with specific rules and regulations and put up for bids.

Motion to approve renewing liquor licenses for HR One Stop, Detour, and American Legion was made by Grebel, second by Berger, all voting aye, motion carried.

Motion approving the following resolution was made by Moen, second by Rumpza, all voting aye, motion carried. Resolution as follows:

            Whereas the 2013 budget for fund 411.5 Contingency has a balance of $14,400.00, we hereby resolve to transfer $6000.00 from the Contingency fund to the following funds:     414       Financial Administration            $3500.00

                                    423.2    Zoning/Building Inspector         $100.00

                                    431.2    Street Improvements                $1400.00

                                    452       Parks                                        $1000.00

Dated this 4th day of December, 2013.

Kevin Jens, Mayor                  Attest: Becky Pearson, Finance Officer

Motion by Koepp to declare Lots 12, 13, 14, Block 9, Original Plat surplus property, second by Grebel, all voting aye, motion carried. Motion to declare the West 75 feet of Lots 21 and 22 and all of Lot 23, Block 9, Original Plat surplus property was made by Grebel, second by Berger, all voting aye, motion carried. Motion by Grebel to declare Outlot 15, Lot 20, 21, and the West half of Lot 22 surplus property, second by Rumpza, all voting aye, motion carried.

City has received Inspection report for Youth Center building from Banner. Copies given to Council for review. Will place on January agenda.

Discussion was held on purchasing playground equipment for Surma-Jackson City Park. Will look into applying for grant funds through the Land and Water Conservation Fund.

Motion to approve SDPAA liability insurance renewal was made by Grebel, second by Rumpza, motion carried.

Motion to approve an automatic supplement in the amount of $3935.00 from insurance proceeds was made by Grebel, second by Koepp, motion carried.

A donation request was received for a basketball clinic being held at Waubay School by Warwick Workouts Basketball Camp and Clinic. Donations will help defray costs for Waubay School students. Motion to donate $500.00 to the Waubay basketball clinic for Waubay School students was made by Grebel, second by Berger, motion carried. 

Motion to approve the financial reports for November was made by Grebel, second by Berger, motion carried. Cash receipts totaled $173,342.66; General Checking $37,953.40, General Savings $270.57, Library Savings $39.46, Highway 12 Streetlight Savings $1000.00, 2nd Penny Savings $1429.95, Liquor % $1652.70, Water $9865.12, Water Savings $0.06, Sewer $19,844.76, Sewer Savings $118.07, Sewer Trust $16.99, Utility Deposits $100.00, Phase 1 Reserve $207.41, HMGP $47,126.25, Lift Station Improvement Project $53,717.92.

Next meeting will be held January 6, 2014 at City Hall at 7:00pm.

 Motion to adjourn at 8:38pm was made by Moen, second by Rumpza, motion carried.

 Becky Pearson

Finance Officer

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