City of Waubay
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June 2, 2014

The Waubay City Council met June 2, 2014 at City Hall at 6:30pm. Mayor Jens presided with Councilmembers Berger, Grebel, Jorgenson, Moen, Rumpza in attendance. Others attending: Dwayne and Dorothy Eidet, Dee Aufdencamp, Curt and Phyllis Koepp, Curtis Neilan, Bob Wagers, Scott Mohror.

Motion to approve minutes from May 5, 2014 was made by Jorgenson, second by Grebel, motion carried.

Library reported 329 visitors, summer reading program will begin June 9th, ebook program has 21 people signed up, estimate for ceiling repairs not available. A request for one week off was received from Erika Welch. Motion was made by Moen to approve request for one week off from Welch, second by Rumpza, motion carried. Motion by Rumpza to approve report, second by Berger, motion carried.

Maintenance department reported citywide clean up went well, sprayed once for mosquitoes, sewer problem at concession stand at City Park, will discharge next week if sample passes. Motion to approve report was made by Moen, second by Grebel, motion carried.

Notices & Communications

            Area Four Senior Meals Program – request for funding

            Community Transit Inc. – request for funding

            ITC – upcoming changes

Motion to approve payment of the following bills totaling $21,106.53 was made by Grebel, second by Rumpza, all voting aye, motion carried.

USDA-RD                                                  library loan                                        362.00

USDA-RD                                                 phase 1 loan                                     2765.00

USDA-RD                                                 phase 2 loan                                     2281.00

IRS                                                             tax deposit                                         3090.66

SD Retirement System                         retirement                                           892.80

Waubay Fire Dept.                                 monthly budget                                  791.67

Brenda Jens                                          cleaning service                                 50.00

Terry/Sheryl Town                                 mark graves                                        50.00

Joel Eisenbraun                                   summer rec director                         1000.00

SD One Call                                           locate notices                                     14.43

Bierschbach Electric Inc.                    repair well pump                                291.72

Webster Vet Clinic                               euthanasia                                          100.00

Office Peeps, Inc.                                 supplies                                              122.28

Games Galore Party Rental               funfest-down payment                     1750.00

Vessco Inc.                                            supplies                                              37.33

Dept. of Revenue                                 samples                                              111.00

Prairie Lakes Archaeological Ser.    survey                                                  1650.00

Verizon Wireless                                 cell phones                                         120.79

TLC Marine Service                            filters/blades                                       101.28

RDO Equipment                                  oil/filter                                                 17.26

Sturdevant’s Auto Parts                      filters                                                    226.32

Webster Tire Inc.                                 repair tires                                           38.90

HR One Stop                                       fuel, supplies                                       809.30

John Cavanee                                    mow cemetery                                     1100.00

ITC                                                         phone bill                                             196.57

Otter Tail Power Co.                          electricity                                                2152.51

Waubay Library Board                       library purchases                                79.11

US Postal Service                              stamped envelopes                           852.10

LeRoy Kilber                                       repair computer                                   52.50

Net payfoll for May totaled $11,291.78; Library $1521.79, Financial Admin. $2850.60, Utilities Dept. $4423.62, P & Z $190.46, Seasonal $1197.12, Mayor/Council $1108.19.

Lift Station Improvement Project: Quam Construction $9843.89, Banner Associates $1501.44.

Returning Councilmember Kara Berger took her oath of office and was duly seated. 

FEMA Lagoon Project – Archaeological survey has been completed with no findings. Have not heard back on alternate project request.

Lift Station Improvement Project – Engineer Mohror presented pay request 6 in the amount of $33,241.54, which includes manhole lining, seeding, silt fence. Motion was made by Grebel to approve payment to Quam Construction in the amount of $33,241.54 pending funding agency approval, second by Moen, all voting aye, motion carried. Mohror informed Council he will add in a change order for HydroKlean to remobilize and open services along East Lakeshore Drive. Waiting on pricing information for change order. Discussion was held on getting these services opened. Engineer Mohror informed Council by opening services there could be issues with flooding lift stations and extra flows will be on records to size new ponds. He suggested every service be lined whether leaking or not. Working with HydroKlean to get date set to open services.

Community Access Grant – State has reviewed plans and sent comments back to Banner. State wants handicap ramp installed at Railway Avenue and Main Street. The estimate for this work is $1400.00. Banner has addressed all comments, waiting to hear back from State and then will proceed with bidding project. Motion was made by Berger approving Banner Associates to advertise for bids, second by Grebel, all voting aye, motion carried.

Surplus Lots – House has been demolished, Banner Associates working on Plat, will hold auction in July. A draft plat of surplus lots in lift station 8 area was reviewed. Motion by Rumpza, second by Moen, to approve the proposed platting by Banner Associates, all voting aye, motion carried.

Mayor Jens and Neilan assessed gravel streets. Need to haul gravel and get roads in shape before applying dust control. Mayor Jens will meet with Kriech Construction to see if interested in preparing streets.

Motion was made by Moen to approve malt beverage license renewals for American Legion, Detour, HR One Sop, O’Shay’s Casino, second by Grebel, all voting aye, motion carried.

HMGP – Motion was made by Grebel to advertise for sealed bids for grazing lots included in resolution except East half of Lot 2 County Auditor’s Subdivision OutLot 1, second by Jorgenson, all voting aye, motion carried. Bids will be opened at July meeting.

An estimate in the amount of $11,468.00 from Biersbach Lumber was received to replace roof at City Shop. Will obtain estimate for labor.

Nuisance Property – Properties will be assessed and notices sent out.

Motion was made by Grebel to approve a $50.00 donation to Enemy Swim District Pow Wow Committee, second by Rumpza, all voting aye, motion carried.

FunFest Update – Working on collecting donations, next meeting June 24th at 8:00pm.

Bruce Spindler, Waubay School, requested City hire Paul Hopkins through State program for 100 hours at minimum wage, with the program reimbursing City for half of wages. Paul would continue to provide same service he has through the school year. Motion was made by Berger to hire Paul Hopkins for the 100 hour program at $7.25 per hour with half of wages reimbursed, second by Grebel, all voting aye, motion carried.

Five building permits were reviewed with Zoning Administrator Koepp. Motion to approve permit for Denise Lightfield was made by Berger, second by Jorgenson, motion carried. Motion by Rumpza to approve permit for Dan Severson, second by Grebel, motion carried. Motion to approve permit for Shirley Wyman was made by Moen, second by Jorgenson, motion carried. Motion by Rumpza, second by Grebel, to approve permit for Jerome Wait, motion carried. Motion by Grebel to approve permit for Kim Jorgenson, second by Moen, Jorgenson abstaining, motion carried.

Motion to approve financial reports for May was made by Grebel, second by Berger, motion carried. Cash receipts totaled $94,581.73; General Checking $59,218.86, General Savings $261.83, Library Savings $24.56, Highway 12 Savings $1000.00, 2nd Penny Savings $2943.06, FunFest $165.00, Liquor % $1450.38, Water $9181.04, Water Savings $0.06, Sewer $8660.24, Sewer Savings $114.26, Sewer Trust $16.44, Phase 1 Reserve $200.64, Lift Station Project $11,345.36.

Next meeting will be July 7, 2014 at City Hall at 6:30pm.

Motion to adjourn at 8:38pm was made by Moen, second by Rumpza, motion carried.

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