City of Waubay
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May 5, 2014

The Waubay City Council met May 5, 2014 at City Hall at 6:30pm. Mayor Jens presided with Councilmembers Grebel, Koepp, Moen, Rumpza in attendance; Berger absent. Others attending: Dee Aufdencamp, Dwayne and Dorothy Eidet, Curtis Neilan, Bob Wagers, Curt Koepp, Kim Jorgenson, Scott Mohror, Jennifer Sietsema, John Cavanee, Bonnie Flammond, Tom Sannes.

Motion to approve minutes from April 7, 2014 was made by Grebel, second by Rumpza, motion carried.

Library reported 315 visitors, ebook program started May 1, ceiling needs repairing. Will obtain estimate for ceiling repair. Motion to approve report was made by Rumpza, second by Koepp, motion carried.

Maintenance department reported payloader repairs completed, Neilan attended class in Sisseton, need extra driver for clean up. Notice from SDDENR that City’s water system and operators Bob Wagers and Curtis Neilan have met the requirements of the Safe Drinking Water Act and South Dakota’s regulations for supplying safe drinking water to public. A Drinking Water Certificate of Achievement Award was awarded. Motion to approve report was made by Moen, second by Grebel, motion carried.

Mayor Jens and Council extended their thanks to Rhonda Zubke and family for picking up trash in Surma Jackson City Park.

Notices & Communications

            SD Dept. of Legislative Audit – Approval for Eide Bailly to conduct audit

            Waubay After Prom Party – Thank You

            SD Governor – Packet for 125 years of statehood

            Midcontinent Communications – upcoming changes

            SD Dept. of Health – West Nile Prevention funding, will send in application

Motion to approve payment of the following bills totaling $24,023.70 was made by Rumpza, second by Grebel, all voting aye, motion carried.

USDA-RD                                          library loan                                                362.00

USDA-RD                                            phase 1 loan                                        2765.00

USDA-RD                                            phase 2 loan                                        2281.00

IRS                                                          tax deposit                                          1767.52

SD Retirement                                      retirement                                            595.20

Waubay Fire Dept.                               monthly budget                                   791.67

Brenda Jens                                         cleaning service                                   50.00

Terry/Sheryl Town                                mark grave                                            25.00

Harry’s Septic & Sewer Service         jet frozen lines                                 1324.28

Hawkins, Inc.                                        chemicals                                         2150.04

Welch’s Grocery                                   supplies                                                44.06

SD One Call                                          locate notices                                         4.44

Lakes Gas Co.                                     propane                                               371.62

Metering & Technical Solutions         12 meters                                        1586.55

Duane’s Repair                                   payloader repair                               1529.00

Webster Veterinary Clinic                  dog incident                                         148.41

Dept. of Revenue                                samples                                                 26.00

Verizon Wireless                                 cell phones                                          120.79

Karst Sanitation                                  garbage service                                   150.00

ITC                                                         phone bill                                              189.35

Milbank Winwater                                materials                                              165.44

Waubay Clipper                                   publishing                                            338.55

Office Peeps, Inc.                                 supplies                                                 48.88

Curtis Neilan                                         mileage                                                  26.64

US Postal Service                                 box rent                                                  86.00

LaBolt Farmers Grain Co.                   dog food                                                24.00

Otter Tail Power Co.                              electricity                                          2488.85

Waubay Library Board                           library purchases                             202.41

HR One Stop                                           fuel, supplies                                    766.19

Sturdevant’s Auto Parts                         parts                                                    207.53

Banner Associates, Inc.                        CAG engineering                            1824.03

Nilson Machine & Welding                    cutting edge, bucket                        850.00

Colonial Research Chem.Corp.           chemicals                                         713.25

Net payroll for April totaled $5874.89; Library $1025.41, Financial Admin. $1900.40, Utilities Department $2949.08.

Motion by Koepp to approve payment to DrainMan, Inc. for remaining balance of $887.75, second by Moen, Koepp, Moen, Rumpza aye, Grebel nay, motion carried.

Mayor Jens thanked Phyllis Koepp for her years of service to the City.

Mayor Jens and Councilmembers Staci Rumpza and Kim Jorgenson took their Oath of Office and were duly seated. Each will be serving a two year term. Election of Council Officers commenced. Moen nominated Bob Grebel for Council President. Motion that nominations cease was made by Jorgenson, second by Rumpza, motion carried. Grebel nominated Rumpza for Vice President. Motion that nominations cease was made by Moen, second by Jorgenson, motion carried. Bob Grebel is Council President and Staci Rumpza is Vice President.

Motion to approve the following committee appointments was made by Moen, second by Rumpza, motion carried. Water/Sewer: Grebel, Jorgenson, Moen; Streets/Equipment: Grebel, Jorgenson, Moen; Cemetery/Parks: Moen, Grebel, Jorgenson; Police: Rumpza, Berger, Grebel; Library: Grebel, Rumpza, Berger; Summer Rec: Grebel, Rumpza, Berger; Flood: Grebel, Moen, Jorgenson; Tourism: Rumpza, Berger, Grebel; Audit: Grebel, Rumpza; Code Enforcement: Jorgenson, Berger, Rumpza; Identity Theft: Rumpza, Grebel, Sannes; LEPC: Rumpza.

Motion by Grebel to designate First Savings Bank as official bank, second by Jorgenson, motion carried. Motion by Grebel to designate Waubay Clipper as official newspaper, second by Jorgenson, motion carried. Motion by Jorgenson to designate Tom Sannes, Delaney, Nielsen, Sannes, as official attorney, second by Moen, motion carried. Motion by Moen to designate Scott Mohror, Banner Associates, as official engineer, second by Grebel, motion carried.

Lift Station Improvement Project – Scott Mohror informed Council seeding has been completed, 4 manholes will be sealed the week of May 19, project will then be completed. Harry’s Elite provided an estimate to camera private sewer services in the amount of $125.00 each. If any locating is necessary, an extra $25.00 per location will be charged. Mobilization for two trips is included, an additional charge of $2.15 per mile one way will be charged if it exceeds two trips. Scheduling a date for work to begin.

Engineer Mohror presented an updated cost estimate in the amount of $195,564.75 for the Community Access Grant. Repair areas are now part of bid, as road didn’t need digging up two years ago when City applied for grant. Plans have been sent to State for approval.

Jennifer Sietsema, NECOG, updated Council on the FEMA lagoon project. If City continues moving forward with improved project, it will be hard to obtain funding from other agencies for the costs above what FEMA will pay. Can request an alternate project for the Public Assistance Alternative Procedures Pilot Program. City would receive a permanent work subgrant in the amount of $415,820.00 based on the fixed estimate total of $489,200.00. Sietsema suggested City get on State Water Plan and apply for grant funds for remaining costs of project. Motion by Grebel to approve moving forward with a request for an Alternate Project, second by Moen, all voting aye, motion carried. Motion to allow Mayor Jens to sign the State Water Plan application was made by Jorgenson, second by Rumpza, motion carried.

HMGP – Motion to approve an invoice from NECOG for administration from September through March in the amount of $3675.00 was made by Moen, second by Grebel, all voting aye, motion carried. City administration totaled $3040.06 and has been submitted to State. Reimbursement will be 75% grant and 25% in kind for both. Motion to approve an offer to sell from Kim and Gloria Jorgenson was made by Grebel, second by Rumpza, Jorgenson abstaining, Grebel, Moen, Rumpza voting aye, motion carried.

A public hearing was held at 7:45pm for a variance request from Ken Olsen. The request is to construct an attached garage with a front yard setback less than 15 feet on West Half of Lot 40 and Lot 41 Jones Beach. No comments were heard. Motion by Moen to approve the variance request from Ken Olsen, second by Jorgenson, all voting aye, motion carried.

Sealed bids for Lakewood Cemetery lawn care were opened at 8:00pm. One bid was received from John Cavanee in the amount of $1,100.00 per mowing. Motion by Jorgenson to accept the bid from John Cavanee for $1,100.00 per mowing, second by Moen, all voting aye, motion carried.

Motion to approve Ray Hatle, Charles Haley, and Brenda Jens for seasonal employees was made by Grebel, second by Jorgenson, all voting aye, motion carried.

FunFest Update – Committee met April 22, schedule of events and activities will be printed and distributed.

A public hearing was held at 8:15pm to address a resolution to allow City to enter into written lease agreements for grazing sheep, horses, goats, and/or donkeys on City owned HMGP property. No objections were heard. Motion by Grebel, second by Moen, to approve the resolution amended to include the following legal desriptions: East ½ of Lot 2, Lots 8, 9, 10, 11, west part of Lot 15, Lot 17, County Auditor’s Subdivision, Outlot 1, all voting aye, motion carried.

Bonnie Flammond addressed the Council with concerns regarding dogs running at large, vicious dogs, and owners who neglect their dogs within City. She would like the City to promote more awareness to these issues.

Surplus lots – Survey and demolition not completed, will set auction date at June meeting.

Motion to enter into executive session for legal issues at 9:10pm was made by Moen, second by Rumpza, motion carried. Mayor Jens declared executive session over at 9:20pm. 

Motion authorizing the Mayor to negotiate with the Doxsee Trust on acquisition of property was made by Moen, second by Jorgenson, all voting aye, motion carried.

Two building permits were reviewed with Zoning Administrator Koepp. Motion to approve permit for Dan Harber was made by Jorgenson, second by Grebel, motion carried. Motion by Moen to approve permit for Ken Olsen, second by Jorgenson, motion carried.

An estimate from Climate Control in the amount of $34,808.65 was reviewed. This amount includes applying dust control liquid at a medium rate on approximately 6.5 miles of gravel streets within City. All road prep will need to be done prior to work beginning. Will assess gravel streets this week and start prep work. Will place on June agenda.

Motion to approve the financial reports for April was made by Rumpza, second by Grebel, all voting aye, motion carried. Cash receipts totaled $44,816.17; General Checking $18,689.91, General Savings $270.53, Library Savings $38.01, Highway 12 Streetlight Savings $1000.00, 2nd Penny Savings $4346.72, Liquor % $1394.27, Water $9466.07, Water Savings $0.06, Sewer $9305.55, Sewer Savings $118.06, Sewer Trust $16.99, FunFest Donations $170.00.

The next meeting will be June 2, 2014 at City Hall at 6:30pm.

Motion by Moen to adjourn at 9:45pm., second by Rumpza, motion carried
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