City of Waubay
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November 4, 2013

The Waubay City Council met November 4, 2013 at City Hall at 6:30pm. Mayor Jens presided with Councilmembers Berger, Grebel, Koepp, Moen in attendance; Rumpza absent. Others attending: Dorcas Aufdencamp, Curtis Neilan, Bob Wagers, Curt Koepp, Dwayne Eidet, Donna Leimkuhl, Mary Hoines, Rosanne Bisgard, Scott Mohror.

Motion to approve minutes from October 7, 2013 was made by Grebel, second by Koepp, motion carried.

Library reported 359 visitors, State Data Coordinator informed Librarians of grant programs available, new router installed. Motion to approve report was made by Grebel, second by Berger, motion carried. Mayor Jens and Council thanked Charlotte Welch for her years serving on the Library Board.

Maintenance department reported heater in chemical feed building not working, SD Rural Water conducted smoke test, test didn’t work as water table too high, lift station 5 running much more efficiently since upgrade completed, garage by water tower set, trees cut away from county shed, shop roof needs repair. Council requested estimates to repair roof. No quotes for removal of trees by City maintenance building were received, will continue checking with contractors. Water system evaluation conducted by DENR, recommended flushing hydrants only once or twice a year to help lower water loss percent. Discussion held on number of water meters and readouts not working. Dakota Supply Group is no longer a distributor for Badger meters, so meters and parts are not available. Companies do not carry this kind of meter any longer due to technology upgrades. Engineer Mohror informed Council he’s working with another community dealing with same issue. They’re applying for grants to acquire new meters. Council asked Mohror to check into possibility of Waubay purchasing their meters. Motion by Moen, second by Berger to approve report, motion carried.

Notices & Communications

            Dakota Supply Group – no longer distributor for Badger meters

            Youth Center – notice officially closed September 30

            SDML – election workshop; Motion by Grebel approving Finance Officer to attend workshop, second by Koepp, motion carried.

Motion to approve payment of the following bills totaling $16,951.12 was made by Koepp, second by Grebel, motion carried.

 

USDA-RD                                               library loan                                           362.00

USDA-RD                                               phase 1 loan                                        2765.00

USDA-RD                                               phase 2 loan                                        2281.00

IRS                                                           tax deposit                                            1827.26

SD Retirement System                        retirement                                              556.80

Waubay Fire Dept.                                 monthly budget                                    791.67

Brenda Jens                                           cleaning services                                50.00

Welch’s Grocery                                     supplies                                                30.74

Office Peeps, Inc.                                   supplies                                               123.04

LaBolt Farmers Grain Co.                   chemicals                                             74.65

Dept. of Revenue                                   samples                                               378.00

Gregerson Salvage                               demolition                                           1530.62

NASASP                                                   membership                                        39.00

Verizon Wireless                                    cell phones                                          120.52

Lakes Gas Company                            propane                                                145.47

Sturdevant’s Auto Parts                        parts                                                      121.09

HR One Stop                                           fuel, supplies                                       792.37

Milbank Winwater                                   materials                                              508.95

Dakota Pump & Control                        inspection, repair                                2057.04

Otter Tail Power Co.                               electricity                                               2004.72

ITC                                                             phone bill                                             187.10

Webster Lumber & Home Center       materials                                              34.40

Waubay Clipper                                      publishing                                           125.73

Ryan’s Candy                                         paper towels                                        43.95

 

Net payroll for October totaled $6599.54; Library $1015.56, Financial Administration $1784.24, P & Z $36.94, Utilities Department $2800.90, Seasonal $961.90.

HMGP: Gregerson Salvage – demolition $6496.95.

Lift Station Improvement Project: Quam Construction $137,794.50; Banner Associates –  engineering $42,288.50; City of Waubay – reimbursement  $10,492.00.

Three building permits were reviewed with Zoning Administrator Koepp. Motion by Moen to approve permit for Rick Breske, second by Berger, motion carried. Motion by Grebel, second by Koepp, to approve permit for Loren Welch, motion carried. Motion by Koepp to approve permit for Barry Nagel, second by Moen, motion carried.

Engineer Mohror presented pay request number 2 in the amount of $261,032.49 from Quam Construction. This request covers 90% of lift station 5 upgrade, 75% of pump cost, and force main. Motion to approve payment of pay request number 2 pending funding agency approval was made by Grebel, second by Koepp, all voting aye, motion carried. Mohror informed Council project is 70% complete; contractor is scheduled to install liner the week of November 25; contacting contractors to do lining for property owners. Motion to approve payment pending funding agency approval to Resident Inspector Bob Wagers for $2730.00 was made by Berger, second by Moen, motion carried. Motion was made by Grebel to approve payment to Banner Associates for engineering pending funding agency approval, second by Berger, motion carried.

Motion was made by Koepp to approve the Water Repair & Replacement Reserve Fund resolution, second by Grebel, motion carried, resolution as follows:

            WHEREAS, the City of Waubay, South Dakota, is a recipient of a Water Quality Grant from the State of South Dakota, Board of Water and Natural Resources, and the Department of Environment and Natural Resources;

            WHEREAS, the City of Waubay must establish a reserve fund within the wastewater utility fund for future repair and replacement of wastewater utility infrastructure;

            NOW THEREFORE, BE IT RESOLVED, that a reserve fund called the Water Repair & Replacement Reserve Fund be established within the water utility fund as an interest-bearing account for the purpose of providing sufficient funds to purchase and install equipment, accessories, and appurtenances necessary to maintain the capacity and performance for which the facility was designed and constructed;

            AND BE IT FURTHER RESOLVED, that the reserve fund shall be funded by a deposit of $250.00 per year obtained from the water utility fund at the end of each fiscal year.

            Dated this 4th day of November, 2013.          By: Kevin Jens, Mayor

Nuisance Property – Motion approving a special assessment applied to parcel number 77.28.3310 in the amount of $3915.08 due to the County Auditor November 1 was made by Koepp, second by Berger, motion carried.

Motion to approve the renewal of property insurance with SDPAA was made by Koepp, second by Berger, motion carried.

Discussion was held on 3 surplus City lots. This item will be placed on agenda for December meeting. Lots located on Main Street, East Railway Avenue, Second Avenue East.

HMGP – Discussion was held on property uses, maps with locations of each lot ready, Council will get input from citizens.

City Building and Park Improvements – Structural engineer will be here Thursday to inspect Youth Center building, will then determine what to do with building. An estimate for new playground equipment for Surma-Jackson City Park was reviewed. Will check on available grants, get estimates from other companies, place on December agenda.

Employee Evaluations were reviewed; will review again in January.

Motion to approve the financial reports for October was made by Moen, second by Rumpza, all voting aye, motion carried. Cash receipts totaled $248,296.22; General Checking $27,045.26, General Savings $261.81, Library Savings $25.71, Highway 12 Streetlight Savings $1000.00, 2nd Penny Savings $7650.65, Liquor % $1426.07, Water $10,634.80, Water Savings $0.06, Sewer $9545.67, Sewer Savings $114.25, Sewer Trust $16.44, Water & Wastewater Acct. $190,575.50.

Due to the Thanksgiving holiday, the next meeting will be held Wednesday, December 4, 2013 at 6:30pm.

Motion to adjourn at 9:07pm was made by Moen, second by Berger, motion carried.

Becky Pearson

Finance Officer

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